Planning your academic paper submission to an EI-indexed conference requires careful attention to timing. Unlike journal submissions, conference schedules are fixed and often follow a structured timeline, from Call for Papers (CFP) to final presentation. Knowing these deadlines helps you avoid last-minute stress and boosts your chances of acceptance.
1. Call for Papers (CFP) Release
Most EI-indexed conferences announce their CFP 6–12 months before the conference date. The CFP includes important information:
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Submission deadlines
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Conference themes
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Formatting requirements
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Registration and venue details
Platforms like iconf.org regularly update such CFPs, making it easier for researchers to find suitable calls.
2. Submission Deadline
This is one of the most critical dates. Typically, submission deadlines fall:
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3–6 months before the conference begins
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Some conferences allow early bird submissions for faster review
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Extensions are occasionally granted, but should not be relied upon
It’s best to finalize your paper at least 1–2 weeks in advance of the posted deadline.
3. Review Period
After submission:
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Papers undergo peer review for 4–8 weeks
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Review outcomes may be: accepted, accepted with revisions, or rejected
The quicker you submit, the more time you’ll have to address potential revisions.
4. Notification of Acceptance
Usually released 1–2 months after submission deadline:
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Accepted authors receive presentation details
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Paper formatting for proceedings begins
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Authors must register by a set date to secure their presentation slot
5. Final Paper Submission
Once accepted:
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Authors are required to upload a camera-ready version
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Deadline for this is typically 2–3 weeks after notification
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Formatting must strictly follow the conference’s template to qualify for EI indexing
6. Conference Date
Most conferences are held:
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Between March and November
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With summer and fall being the busiest seasons
Plan your submission with this academic calendar in mind.
7. Indexing and Publication
Post-conference:
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Papers are submitted to EI Compendex for indexing
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The indexing process takes 1–3 months
Tracking updates can be done through the publisher or submission platform.
Final Tips
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Use tools like iconf.org to monitor CFPs and deadlines across disciplines.
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Set internal deadlines for writing, revision, and submission.
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Don’t wait for deadline extensions—they are rare and unpredictable.
By staying informed and proactive, you can align your research output with the right EI-indexed opportunities and improve your academic profile efficiently.